Bylaws of the Denver Well Logging Society

Article I:                 Organization

Section 1.01:     The name of this organization is the Denver Well Logging Society, abbreviated as DWLS. It is a chapter of the Society of Petrophysicists and Well Log Analysts, SPWLA.

Section 1.02:     The DWLS is a scientific, educational, and charitable organization under section 501(c)(3) of the Internal Revenue Code. As such it is organized and operated exclusively for exempt purposes; in particular for the “advancement of education or science.”

Section 1.03:     The tax year of DWLS is from May 01 of the current year to April 30 of the following year.

Section 1.04:     The organization year of DWLS is from July 01 of the current year to June 30 of the following year. The organization year can be changed by a simple majority vote of the Board of Directors.

Section 1.05:     The permanent mailing address of this organization is:
            P.O. Box 3006
            Denver CO 80201-3006 USA
The President and the Treasurer shall hold the keys to the post office box.

Article II:               Purpose

Section 2.01:     The DWLS is an organization for the education and networking of the local petrophysical and geoscience community, through the exposure to, and exchange of, information pertaining to formation evaluation techniques for the exploitation of petroleum, minerals, and other natural resources.

Section 2.02:     The DWLS is a forum for the study and practical application of well logging and formation evaluation technology and methods. Any criticism, analysis, or discussion of any well logging service or formation evaluation method is to be considered from an evidence-based scientific approach.

Section 2.03:     In the event of the dissolution of the Society, which shall require approval of two-thirds of the membership voting on the proposal, all funds in the treasury shall be donated to the SPWLA Foundation, that these funds will serve to advance study and research in the field of well logging and formation evaluation.

Article III:             Membership

Section 3.01:     Any person with an interest in the study of well logging and formation evaluation shall be eligible to become a member of the DWLS, and should be encouraged to become a member of the SPWLA.

Section 3.02:     Membership shall be established upon completion of the application form and payment of dues, and shall be on a yearly basis coinciding with the organizational year of DWLS.

Section 3.03:     Members of the DWLS need not be members of the SPWLA. If DWLS members are not members of SPWLA, they shall be qualified to vote in the DWLS but cannot hold any elected or appointed DWLS offices.

Section 3.04:     Membership classes shall be:

04.a:       Active Member: A yearly membership renewable by the payment of DWLS Member dues. A Member is allowed one vote in elections and matters that are brought before the membership for approval.

04.b:       Lifetime Member: A membership for the member’s active professional life, made by a one-time payment of DWLS Lifetime Member dues. A Lifetime Member is allowed one vote in elections and matters that are brought before the membership for approval.

04.c:       Student Member: A yearly membership renewable by the payment of DWLS Student Member dues, and requiring the member to be an officially registered student in a program of study related to formation evaluation. A Student Member has no voting rights in DWLS.

Section 4.01:     All members of the Board of Directors, elected and appointed, must be, or must become, members in good standing of DWLS and SPWLA. Members of the Board of Directors are listed in this Article.

Section 4.02:     The Board of Directors shall consist of the President, Past-President, Vice President-Technology, Vice President-Membership, Secretary, Treasurer, Directors, Editor, and Webmaster.

Section 4.03:     Specific duties of each board member are defined by the Board of Directors and can be changed at any time by a simple majority vote of the Board of Directors.

Section 4.04:     President

04.a:       The President of the chapter is responsible for the general operations and direction of the chapter, which includes calling and presiding over the meetings of the Board of Directors.

04.b:       The President must have served two years in any elected Board positions in the prior ten years to be eligible for the position. This requirement may be waived for a nominee by approval of a majority of the standing (current) board.

04.c:       The President becomes the Past President for a term of one year, immediately after completion of the office of President.

Section 4.05:     Past President

05.a:       The Past President is primarily responsible for providing guidance to the current chapter president and other members of the board of directors.

05.b:       This office is held for one year immediately after the end of the office of President.

05.c:       The Past President is the Chair of the Nominating Committee, and shall construct the slate of nominees for the next election of chapter officers.

Section 4.06:     Vice President-Technology.

06.a:       The Vice President – Technology is responsible for organizing the technical content of both the monthly meetings and any other workshops, symposiums or courses the chapter may offer.

06.b:       The term of office shall be one year.

Section 4.07:     Vice President-Membership

07.a:       The Vice President – Membership is responsible for recruiting the members of the chapter, and for maintaining the membership roster.

07.b:       The term of office shall be one year.

Section 4.08:     Secretary.

08.a:       The Secretary is responsible for keeping records of the actions taken at all DWLS Board of Directors meetings, and documenting the activities of the DWLS for posterity.

08.b:       The term of office shall be two years, with the election occurring in even-numbered years.

Section 4.09:     Treasurer

09.a:       The Treasurer is responsible for managing all financial aspects of the chapter, including membership dues, taxes, and any other income or expenses incurred by the chapter, and to make annual reports to the members on the financial state of the chapter.

09.b:       The Treasurer will report the financial status of DWLS annually, at the first luncheon meeting of the organization year.

09.c:       The term of office shall be two years, with the election occurring in odd-numbered years.

Section 4.10:     Directors

10.a:       The Directors are responsible for general participation in the meetings of the board of directors, and are called upon to participate in any committees created by the board of directors, such as those to help organize workshops, symposiums or other courses the chapter may offer.

10.b:       The number of elected Directors is determined by a simple majority vote of the Board of Directors.

10.c:       The term of office shall be one year.

Section 4.11:     Editor

11.a:       The Editor is responsible for making the announcements for the monthly luncheons and any other workshops, symposiums or courses the chapter may offer, and to pursue and maintain sponsorship of the chapter by other companies and organizations.

11.b:       The Editor is a position appointed by the Board with a simple majority. The term of office is multiple years with continuance of the position approved yearly by a simple majority of the board.

Section 4.12:     Webmaster

12.a:       The Webmaster is responsible for maintaining the chapter web site, as well as organizing any other online transactions the chapter may require, such as electronic voting or payment systems.

12.b:       The Webmaster is a position appointed by the Board with a simple majority. The term of office is multiple years with continuance of the position approved yearly by a simple majority of the board.

Article V:               Election of Officers

5.01:       The election of officers must be completed by April 30, with the election results announced at the May Luncheon meeting.

5.02:       The Past President shall be Chair of the Nominating Committee. The Nominating Committee shall be composed of the Past President and at least two DWLS members, of which one member cannot be a member of the current Board of Directors. The committee shall present a slate of candidates to the Board at least three weeks prior to the DWLS April Luncheon meeting.

5.03:       The Past President shall present the list of candidates to the membership at the April meeting of DWLS, and shall notify the candidates of that presentation before the meeting.

5.04:       Each Active Member and Lifetime Member in good standing will have one vote for each elected office.

5.05:       Elections shall be by secret ballot.

5.06:        The candidate for each office receiving a simple majority of the votes cast shall be elected to that office.

5.07:       If any office, except that of President, becomes vacant, the Board of Directors shall fill the vacancy by a simple majority vote for the remainder of the term by appointment from the DWLS membership.

5.08:       If the office of President becomes vacant, the remaining members of the Board of Directors shall constitute a nominating committee which shall nominate at least two candidates to fill the unexpired term of the office of the President. Election shall be as set out above, but shall take place at any time of the year.

Article VI:             Time and Place of Meetings

Section 6.01:     Luncheon meetings and technical workshops shall be held at the discretion of the Board of Directors.

01.a:       Luncheon meetings shall be held monthly during months determined by the Board of Directors.

01.b:       Technical workshops and other technical and social meetings shall be held as otherwise determined by the Board of Directors.

Section 6.02:     The President may call special meetings at other times.

Section 6.03:     The VP-Technology shall be responsible for the organization and execution of the meetings described above, and may call on other Officers and DWLS members for support in that organization and execution.

Article VII:           Dues and Membership Fees

Section 7.01:     Dues are levied by the DWLS as the need arises. This need shall be determined by the Board of Directors and approved by a two-thirds majority of voting DWLS members.

Section 7.02:     Dues are due at the beginning of the organization year, and shall become delinquent after November 1. Any delinquent member shall be dropped from the membership rolls. The VP-Membership shall take reasonable steps to notify the member.

Article VIII:          Amendments to By Laws

Section 8.01:     A quorum, for voting purposes, shall be one-third of the members with voting rights in good standing of DWLS, at the time the vote is called.

Section 8.02:     Amendments to these By Laws shall be approved by a two-thirds majority of a quorum of DWLS members. SPWLA will be notified of changes in the By Laws within one month of those changes going into effect.

Section 8.03:     Members will be notified of proposed changes to the By Laws, and be provided those changes, at least one month before the vote to approve the By Laws is made. The VP-Membership shall take reasonable steps to notify the members of the proposed changes.

Section 8.04:     Should the quorum requirements not be met, the vote will be re-cast according to the timing requirements of Section 3 of this Article.

Article IX:             Committees

Section 9.01:     The Nominating Committee shall be composed of the Past President and at least two DWLS members, of which one member cannot be a member of the current Board of Directors.

Section 9.02:     Temporary committees may be appointed by the Board of Directors to act on DWLS business. The tenure of any temporary committee may be specified by the Board of Directors, but in all cases temporary committees will automatically be dissolved at the end of the term of office of the current Board of Directors.

Section 9.03:     Permanent committees may be established by a majority vote of the members present at any DWLS meeting as defined in Article V above. Members of permanent committees shall be appointed annually by the Board of Directors.

Board of Director's Duties

The duties are determined by, and can be modified at any time by a simple majority vote of the Board of Directors, in response to changing business needs of the Society.

The actions of board members are not limited to the duties listed here, nor are the duties here required to be carried out, based on business needs and best business practices.

The specific duties are outlined in this document rather than the By Laws, so that the duties can be modified without having to go through the lengthier process of amendment of the By Laws.

All members of the Board of Directors shall:

Welcome meeting attendees and encourage membership in the DWLS and the SPWLA.

The President shall:

• Be responsible for the operations and direction of the chapter;
• Preside at all meetings of the chapter;
• Plan and organize meetings of the Board of Directors;
• Organize the luncheon meetings with the venue;
• Appoint all temporary committees and chairpersons;
• Welcome members to each luncheon and chapter function, and ensure that the meeting remains on schedule;
• Introduce the event speaker when the VP-Technology is not available;
• Write a President’s Message each month for the newsletter;
• Call special elections;
• Communicate with the SPWLA by:
  • Contact with the SPWLA Regional Director, and with the SPWLA Board of Directors and office staff, as necessary;
  • Provide a formal report (on standard form) within 30 days of a chapter meeting;
  • Forward a list of officers elected to the next term before the Annual Business Meeting at the Symposium.
  • Entertain a proposal to host the SPWLA Symposium, and submit that proposal to the SPWLA Board of Directors in the fourth quarter of the calendar year.

The Past President shall:

• Support and advise the President as requested by the President and/or Board of Directors;
• Have the duties of a Director, and additionally, shall
  • Aid the VP-Technology in determining educational outreach courses, such as the Spring and Fall Workshops, and support the VP-Technology in the execution of those events;
  • Attract society members to run for board positions the following organization year.

The VP Technology shall:

• Organize the schedule of speakers at the monthly technical luncheons;
• Chair the committee which organizes other technical workshops and meetings identified by the Past President and approved by the chapter;
• Preside at chapter meetings in the absence of the President.
• For all above events:
• Obtain the abstract and biography of the speaker, and provide those to the Editor at a reasonable time before the event; usually a minimum of two months prior;
• Arrange for local transportation and housing for out-of-town speakers;
• Arrange for the projector and other audio-visual equipment for the presentation;
• Arrange for and provide the digital welcome banner displayed prior to and, if appropriate, during the presentation;
• Introduce the speaker;
• Make any announcements concerning upcoming technical events, including those of the local societies, and national societies, encouraging the submission of abstracts for presentations and papers. 

The Vice President-Membership shall:

• Maintain the current membership roster.
• Handle the submission of membership forms, including the collection of dues payments. After updating the roster, checks should be sent to the Treasurer for deposit.
• Handle any delivery failures month-to-month by verifying email addresses.
• Provide the up-to-date membership roster to the Editor each month by the newsletter deadline.

The Secretary shall:

• Organize the luncheon list with the person taking reservations.
• Provide statistics on luncheon attendance to the Editor each month by the newsletter deadline.

The Treasurer shall:

• Accept money and provide receipts at each luncheon meeting and technical event. This includes bringing all necessary materials (name tags, pens, etc.)
• Organize payment for the luncheon with the venue.
• Manage all the accounting for the society, including a yearly report to the members.

The Director(s) shall:

• Help with organizing all special projects and events.
• Provide guidance and support to other board members as needed.

The Editor shall:

• Disseminate information on the luncheon and technical meeting speakers:
• Coordinate with the VP Technology to get the abstract and biography of each speaker;
• Publish the information to local societies at least two months prior to the luncheon or technical meeting.
• Manage the list of advertisers:
  • Contact current advertisers yearly for renewal;
  • Solicit the membership for new advertisers;
  • Incorporate any changes to the list of advertisers;
  • Collect and document payments and submit to the Treasurer.
• Assemble the monthly newsletter and distribute to the membership:
• Send out reminders each month to the Board to gather articles;
• Email the members using the newest roster from the VP-Membership;
• Forward all email failures to the VP-Membership for resolution.
• Maintain the Calendar of Events:
• Send reminders each month to other local societies to gather items.
• Coordinate job listings on the website.
• Maintain the Digital Welcome Banner with current advertisers:
• Create images and update each month with the beer sponsor;
• Coordinate with the VP-Technology to have the Banner displayed during the luncheons and technical meetings.

The Webmaster shall:

• Maintain the DWLS website:
• Coordinate with the national SPWLA for the hosting site;
• Make yearly updates to the site for new board members;
• Make monthly updates to the site to include the current newsletter.
• Assemble any electronic membership voting or surveys.

Amended January, 2010.